How Happeo Built an Equal, Cost-Efficient Hybrid Workplace Solution for Its Globally Distributed Team with Spacent

Happeo is a globally distributed remote-first organization with entities across multiple countries. Hybrid work and the shift after COVID had left many of Happeo’s offices underused, and paying for office space that sat mostly empty no longer made sense. But efficiency wasn’t the only factor driving the search for a better workplace solution. As a remote-first company, Happeo wanted every employee to have access to the same workplace benefits, regardless of where they were based. That principle of equal access sits at the core of Happeo’s culture.

Spacent’s hybrid workplace platform gives Happeo’s teams exactly that: one service for booking a flexible office or coworking space close to home, with the same access available no matter where an employee is located. There’s no need to commit to a single fixed office location, and the same flexible workspace network works just as well when distributed teams travel to work together in person. One contract and one app support Happeo’s entire organization, from the Nordics to Continental Europe and the UK.

”Thanks to Spacent, we no longer think about where someone sits – we think about making sure everyone has equal opportunities to do their best work. To us, that’s real future-of-work culture,” says Alisa Wilska, Head of People at Happeo.

Beyond cost savings, Happeo highlights a genuinely equal workplace culture as one of the platform’s biggest wins – something that’s hard to build across a distributed organization without a consistent workplace experience. Employees have especially praised the option to book team rooms, make joint reservations, and see where colleagues are working on any given day, features that make it easy to plan in-person time together. On the admin side, Spacent’s usage-based cost model has made it simple for Happeo to set and manage its own workplace budget.

With usage already established across the Nordics, Continental Europe, and the UK, Happeo is now considering expanding the service to North America. As the organization grows, Spacent continues to support Happeo’s goal of giving every employee, wherever they are, equal access to a high-quality workplace experience.

 

Happeo Oy

📍 Founded in Helsinki, Finland in 2017

🌍 Operates across Europe and North America

📱 Focused on focused on intranet software and knowledge management – helping companies centralize, search, and maintain all their internal communication and documentation

✨ With Spacent, Happeo gives its globally distributed team equal access to flexible office and coworking spaces near their homes, no matter which country they’re based in.